When I think its time for an update, I run through the entire binder, student by student and make my notes. These are my notes only- not to be seen or read by students- these are for my own personal records, so I can be blunt and to the point in them.
Here is an example of what I say in my notes:
Jack - 8/27/11
Excited to begin another year. Didn't do much over the summer- needs to get back in the swing of regular practice. Needs review.
Much better- practicing a lot more and it shows.
Lots of improvement. He shows up prepared every week. Mother is supportive of lessons. He really likes creepy songs. Doing great.
Doing ok- cancelled several summer lessons- still want to continue?
Doing ok. Always prepared but late 2 weeks in a row. Will speak to mother.
Still comes late to lessons. Spoke to mother, but didn't make a change. May need a conference. Sally is doing well and seems to enjoy lessons. Moving into level 2 books next month. Needs new Pianolympics book.
Seems excited about lessons. Mother seems supportive. Always prepared.
11/15/11 Still prepared- works ahead. Mother says she practices without being told.. Yea!
Still improving. Still shows up rock & roll ready. Spoke to mother about classic camp next year. Competition next year?
Andy- 11/15/11 Transfer student
Wow! Fantastic student! Really improving quickly- always plays ahead. Both parents very supportive. Will move into classic 2 in May. Assign more listening. Classic camp, competition next year.
No show to Back-to-school party.
Prepared- willing to play anything assigned. Cancelled twice.
Doing well. Still interested. Needs more practice. Parents not supportive at all. Pay late, arrive late. This will cause problems later.